WGI has updated its policies towards Participant Protection through a strengthened Code of Conduct. If you haven’t already, we encourage you to read the statement here. A centerpiece of formalizing these policies is the creation of a Participating Group Master Agreement required of each group attending a WGI event.
Previously, legal acknowledgements were incorporated into the event registration process. Depending on your classification points such as scholastic eligibility(Scholastic Letter), insurance, and copyright are now incorporated into this new comprehensive document.
The “Master Agreement” must be signed by your principal or superintendent if your group is scholastic, or an officer of an independent group or an employee of the university.
Effective immediately, groups that do not have their Participating Groups Master Agreement on file will not be allowed to compete at any WGI event with no exceptions. The deadline to submit your master agreement will be the entry deadline or five weeks before the date of your first event. If WGI does not have your agreement on file by that date, your group will not be put on the schedule for the registered event.
To access the Master Agreement, log into the Director’s Only website, select your group and then click Master Agreement.
Scholastic Eligibility: Definitions of eligibility to compete in the scholastic classes are classified as single school or combined schools according to the definitions below.
A group whose total membership are students from the same school, schools that feed into that school, or home-schooled students that reside within the school district boundaries. The group shall submit the Single School Participating Group Master Agreement signed by the authorizing school principal or administrator and filed with the WGI office.
A group in any scholastic class may apply for approval to combine students from multiple schools within a school district under the following guidelines:
- Groups combining students from multiple schools within a school district may not have another group in the same division (Color Guard, Percussion, or Winds) participating locally with a Circuit Partner, or with WGI.
- School districts with multiple marching music programs within the district are ineligible to combine students from multiple schools.
- If approved, all combined groups must compete using the school district name only.
- Scholastic groups utilizing students from parochial, vocational, or charter schools, must apply for approval under combined school guidelines.
- The group shall submit the Combined Schools Participating Group Master Agreement signed by the district superintendent and filed with the WGI office.
- Groups applying to combine students from multiple schools within a school district must apply for approval by December 1.
WGI will have the final determination on whether a group will be permitted to combine students from multiple schools.
Upload all documentation in one attachment on the Director’s Dashboard under the DOCUMENTS UPLOAD tab.