Any group participating in WGI events is required to obtain a national criminal background check (or some satisfactory equivalent for country or locale) for all adult supervisors prior to working with students. Background checks must be completed at least once every two years.
WGI defines adult supervisors as “adults in a group’s managerial, instructional, design, creative, or volunteer team who spend considerable amounts of time with the group or have a short-term interaction with the group. Considerable is defined as a weekly in-person interaction with performers and short term is defined as two (2) total hours or more per season of in-person interaction.”
Documentation of background check completion for all adult supervisors should be kept on file by the group – it does not need to be uploaded to the Director’s Dashboard. During the season, WGI will conduct weekly random audits of registered groups and groups should be prepared to provide this documentation upon request. Groups not in compliance will be removed from their registered event.
For scholastic groups, school districts and educational institutions background checks can fulfill these requirements; however, if a school district/educational institution does not have a requirement for such background checks, the participating group must comply with this WGI requirement.
WGI has teamed up with OneSource. OneSource provides quick, compliant, and affordable background screening and is willing to set up accounts for individual groups or marching arts circuits.
New account set-up fees will be waived ($99 savings), and you will have access to “partner pricing” for the TotalCheck Screening Package. The process of setting up your account may take several days, so please allow plenty of time.