Legal Information

Site Content

All content included on this site is the property of Winter Guard International, Inc., or used with permission. This site is protected by U.S. and international copyright laws, all rights reserved. Winter Guard International may grant permission to use material on a case-by-case basis.

Use of any material used, including but not limited to scores, recaps, facts, logos and news articles, requires expressed written consent. Requests for permission must be submitted in writing to office@wgi.org.

WGI may grant permission to use its copyrighted material and other intellectual property at its discretion. Those interested in using WGI intellectual property are encouraged to contact WGI at the address set forth above. Any permission granted will be confined to a particular use described in the license. Any further use of the material is prohibited without first obtaining additional permission from WGI. All material must be given appropriate credit. Credit for photos must be given to WGI Sport of the Arts.

Logos and company names that appear within the website are the property of their owners.

WGI Photo Policy

As safety is paramount to all performers, any type of flash photography is strictly prohibited. Family, friends and fans may take still photos of WGI events for personal use only. The images may not be sold or otherwise distributed or publicly displayed without the written permission of Winter Guard International. WGI defines public display as a web site, printed publication or physical location where the public at large can gain access to one or more images of a WGI participating group in performance.

Small, non-professional, single frame “point & shoot” cameras are allowed into all venues. However, use of “Professional Cameras” are prohibited at all WGI events, unless the user has appropriate media credentials and prior written approval from Winter Guard International. Any camera that has a detachable lens or lens that extends to four (4) or more inches is considered a “Professional Camera” and thus prohibited.

Tripods or other similar equipment that may obstruct the view or path of travel of others in the stands are also not allowed.

WGI media credentials are restricted to recognized local and national media. Only WGI will issue credentials to working media pursuant to WGI’s media credentialing policies.

Media Credential Policy

A WGI Sport of the Arts Media Badge may be provided as a courtesy to cover the event. It is not a ticket to the event, and does not guarantee you a seat at any event, nor does it allow access to restricted areas.

All WGI Media Badge applicants must currently be employed or on assignment by the outlets they are representing. In general, press applicants fall into one of five categories:  print, online, freelance, broadcast, and podcast/blog. 

Any person requesting a media badge should fill out the WGI Media Badge Request Form. In the form, you will be required to provide information and answer a few questions about your media outlet. You will also be required to send in a scanned copy of your official media credentials from your outlet OR provide additional verification materials to obtain a media badge. Completed applications and a copy of media credentials or verification materials should be emailed to crystal@wgi.org

Once your application is verified and approved, WGI will arrange for the Media Pass to be mailed or picked up on-site.

WGI Video Policy

There is no video recording permitted at any WGI event.

WGI Privacy Policy

The WGI team is committed to protecting your privacy. We value you as a customer and we know how much privacy means to you. To serve you, we gather information needed to process your orders, provide a personalized experience, and improve our overall web site.

All information provided by you the customer to WGI Sport of the Arts is for the sole use of WGI and affiliated groups and partners. Your specific individual information is only released to our business partners when it is needed to process your orders and to provide the customer services you request.

What personal information do we collect?
When ordering or registering on our site, as appropriate, you may be asked to enter your name, email address, mailing address, phone number, credit card information or other details to help you with your experience.

When do we collect information?
We collect information from you when you register on our site, place an order, subscribe to a newsletter, respond to a survey, fill out a form or enter information on our site. We collect your email address in order to:
      • Send information, respond to inquiries, and/or other requests or questions
      • Process orders and to send information and updates pertaining to orders.
      • Send you additional information related to your product and/or service
      • To send periodic emails regarding your order or other products and services.
      • To improve our website in order to better serve you.
      • To allow us to better service you in responding to your customer service requests.
      • To administer a contest, promotion, survey or other site feature.
      • To quickly process your transactions.
      
How do we protect your information?
Our website is scanned on a regular basis for security holes and known vulnerabilities in order to make your visit to our site as safe as possible. We use regular Malware Scanning.

Your personal information is contained behind secured networks and is only accessible by a limited number of persons who have special access rights to such systems, and are required to keep the information confidential. In addition, all sensitive/credit information you supply is encrypted via Secure Socket Layer (SSL) technology.  No Credit card information is archived for any reason.

We implement a variety of security measures when a user places an order enters, submits, or accesses their information to maintain the safety of your personal information.

All transactions are processed through a gateway provider and are not stored or processed on our servers.

Third-party disclosure

We do not sell, trade, or otherwise transfer to outside parties your Personally Identifiable Information. On occasion, a WGI partner or third party may request to send similar activity-oriented information directly to contacts of a participating group. These requests are reviewed on a case-by- case basis. 

WGI will only release your specific individual information when WGI in good faith believes disclosure is necessary in order to conduct activities and events of WGI in which you have participated or will in the future participate and as long as those parties agree to keep this information confidential. We may also release information when it's release is appropriate to comply with the law, enforce our site policies, or protect ours or others; rights, property or safety. 

WGI may provide aggregate statistics about our customers, sales, traffic patterns, web site usage and related information to trusted third parties. These aggregate statistics will include no personal identifying information.

Third-party links

Occasionally, at our discretion, we may include or offer third-party products or services on our website. These third-party sites have separate and independent privacy policies. We therefore have no responsibility or liability for the content and activities of these linked sites. Nonetheless, we seek to protect the integrity of our site and welcome any feedback about these sites.

Google Advertising

We use Google AdSense Advertising on our website. Google's advertising requirements can be summed up by Google's Advertising Principles. They are put in place to provide a positive experience for users. https://support.google.com/adwordspolicy/answer/1316548?hl=en 

Google, as a third-party vendor, uses cookies to serve ads on our site. Google's use of the DART cookie enables it to serve ads to our users based on previous visits to our site and other sites on the Internet. Users may opt-out of the use of the DART cookie by
visiting the Google Ad and Content Network privacy policy.

We have implemented the following:
We, along with third-party vendors such as Google use first-party cookies (such as the Google Analytics cookies) and third-party cookies (such as the DoubleClick cookie) or other third-party identifiers together to compile data regarding user interactions with ad impressions and other ad service functions as they relate to our website. 

Opting out:
Users can set preferences for how Google advertises to you using the Google Ad Settings page. Alternatively, you can opt out by visiting the Network Advertising Initiative Opt Out page or by using the Google Analytics Opt Out Browser add on.

California Online Privacy Protection Act
CalOPPA is the first state law in the nation to require commercial websites and online services to post a privacy policy. The law's reach stretches well beyond California to require any person or company in the United States (and conceivably the world) that operates websites collecting Personally Identifiable Information from California consumers to post a conspicuous privacy policy on its website stating exactly the information being collected and those individuals or companies with whom it is being shared. – See more at: http://consumercal.org/california-online- privacy-protection-act-caloppa/#sthash.0FdRbT51.dpuf

According to CalOPPA, we agree to the following:
Users can visit our site anonymously.
Our privacy policy link is on our home page or as a minimum, on the first significant page after entering our website.
Our Privacy Policy link includes the word 'Privacy' and can easily be found on the page specified above.

You will be notified of any Privacy Policy changes:
      • On our Privacy Policy Page
Can change your personal information:
      • By logging in to your account

How does our site handle Do Not Track signals?
We honor Do Not Track signals and Do Not Track, plant cookies, or use advertising when a Do Not Track (DNT) browser mechanism is in place. 

Does our site allow third-party behavioral tracking?
It's also important to note that we allow third-party behavioral tracking

COPPA (Children Online Privacy Protection Act)

When it comes to the collection of personal information from children under the age of 13 years old, the Children's Online Privacy Protection Act (COPPA) puts parents in control. The Federal Trade Commission, United States' consumer protection agency, enforces the COPPA Rule, which spells out what operators of websites and online services must do to protect children's privacy and safety online.
We do not specifically market to children under the age of 13 years old.

Fair Information Practices

In order to be in line with Fair Information Practices we will take the following responsive action, should a data breach occur:
We will notify you via email
      • Within 7 business days
We will notify you via letter
      • Within 7 business days

CAN SPAM Act

To be in accordance with CANSPAM, we agree to the following:
      • Not use false or misleading subjects or email addresses.
      • Identify the message as an advertisement in some reasonable way.
      • Include the physical address of our business or site headquarters.
      • Monitor third-party email marketing services for compliance, if one is used.
      • Honor opt-out/unsubscribe requests quickly.
      • Allow users to unsubscribe by using the link at the bottom of each email.

If at any time you would like to unsubscribe from receiving future emails, you can email us at
      • Follow the instructions at the bottom of each email and we will promptly remove you from ALL correspondence.

Contacting Us

If there are any questions regarding this privacy policy, you may contact us using the information below.
WGI Sport of the Arts
2405 Crosspointe Dr
Miamisburg, OH 45342
(937)247-5919
office@wgi.org

Last Edited on 2017-09- 19